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Business Travel: Know Your Rights

Business Travel: Consumer Rights for Delayed, Overbooked or Canceled Flights

Most business travelers have had to cope with at least one of these situations: their flight is delayed, overbooked or canceled.

Of course, a travel agent has the back of his or her clients, assisting them in getting on another flight or getting a hotel room if necessary. But it’s also important for travelers to know what rights they have ­– and don’t have ­– in these cases.

The law does not require airlines to compensate passengers if a domestic flight is delayed or canceled, according to the U.S. Department of Transportation. However, each airline has its own policy regarding what, if anything, it will do for customers. For example, some carriers may offer compensation in the form of meal or hotel vouchers. So it’s always a good idea to ask. (On international flights, passengers may be able to recover some expenses under the Montreal Convention.)

In the case of overbooking, federal law does come into play. Before bumping anyone off a flight involuntarily, airlines are required to ask for volunteers to give up their seats in exchange for compensation. If there aren’t enough passengers willing to do so, the airline may bump people based on criteria such as check-in time, fare or frequent-flier status.

Passengers whose arrival at their destination is delayed by one to two hours (or one to four hours for international flights) must receive compensation of 200 percent of the one-way fare, up to $675. For a delay of more than two hours, (or four hours for international flights) passengers are entitled to 400 percent of the one-way fare, up to $1,350. In order to get volunteers, airlines are free to offer more money than required. However, business travelers may not have the flexibility to volunteer if the next flight will get them to their destination too late for a meeting.

There are exceptions to the rules. Airlines are not required to issue compensation if a passenger doesn’t fully comply with ticketing and check-in procedures, if the flight is unable to accommodate a passenger because an aircraft with fewer seats is substituted due to operational or safety reasons, or if an aircraft with 60 or fewer seats is unable to accommodate the passenger due to safety reasons. And no compensation is required if the arrival delay is less than an hour.

Passengers who find themselves stuck on the tarmac for an extended period waiting for takeoff should know that they have rights under U.S. law, too.

Airlines operating aircraft with 30 or more seats cannot allow them to remain on the tarmac for more than three hours on domestic flights or more than four hours on international flights without giving passengers an opportunity to leave the plane. Exceptions are allowed for safety, security and air-traffic control reasons. In addition, airlines must provide adequate food and water, ensure that lavatories are working and notify passengers regarding the status of the delay.

Now that you are an official insider, where will you travel next?

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